Dayforce Cares Privacy Statement

Dayforce Cares, a registered charity in Canada, and Dayforce Cares US, a non-profit corporation (herein, “Dayforce Cares”) are committed to protecting your Personal Information and processing it responsibly. This Privacy Statement (“Statement”) describes our general practices relating to the collection, use, and disclosure of data relating to our website visitors, grant applicants, grant recipients, and donors (“Personal Information”).

The Personal Information Dayforce Cares Collects

Applicants/Recipients

Dayforce Cares collects Personal Information directly from you when you apply for a grant on your behalf or someone else’s behalf, as well as when you are awarded a grant. For example:

When you submit a grant application, we collect your name, mailing address, telephone number, email address, whether you are a Dayforce employee or immediate family member of a Dayforce employee, proof of citizenship or permanent residency status, family and any other information you may choose to provide to describe the reason for your request;
In Canada, we collect proof of the prior year’s income;
If you receive a grant, we may collect a photo or video along with any other information you may choose to provide in the testimonial if you permit us to do so;
When you access our website, we automatically collect information about your device and use of the website through cookies and similar technologies —See Dayforce Cares Cookie Statement.

Donors

When you donate, Dayforce Cares receives Personal Information about you from Benevity, Inc., which collects Personal Information directly from you through its employee and consumer giving application, donation processing software and related applications (the "Benevity Platform"). For more information on how donor Personal Information is processed, please refer to Benevity’s Privacy Policy. Benevity discloses to Dayforce Cares details about your charitable contribution such as donation amount, date of donation, postal code, and such other information you direct Benevity to disclose to Dayforce Cares. In addition, when you access the Dayforce Cares website to donate, we collect information relating to your website activity through cookies and similar technologies—See Dayforce Cares Cookie Statement for more information.

How Personal Information Is Used

Applicants/Recipients

Dayforce Cares uses Personal Information of grant applicants and grant recipients to:

Confirm an individual’s identity as a potential grant recipient;
Determine eligibility based on the described financial circumstances;
Assess how a grant from Dayforce Cares would address an individual’s unique needs based on the totality of their circumstances (financial or otherwise);
Assess how a grant from Dayforce Cares would increase an individual’s quality of life;
Contact grant recipients;
Distribute grants to recipients;
In support of testimonials, with consent.

Donors

Dayforce Cares uses Personal Information of donors to:

Solicit and collect donations;
Administer your donations;
Provide tax receipts;
Provide donors with information about Dayforce Cares activities and initiatives;
Build and cultivate relationships with donors through exchanges of information.

Dayforce Cares may process your Personal Information by obtaining your consent, though performance of a contract, in compliance with a legal obligation, to protect yours or someone else’s vital interests, to perform a task in the public interest or for any other legitimate interest.

Where Dayforce de-identifies Personal Information in support of legitimate business purposes, we will not attempt to re-identify the data.

How Personal Information is Disclosed

Our website, emails, or our application may link to third parties’ websites. It is also possible that third parties’ websites or emails may link to our website. We are not responsible for the content or the privacy practices employed by third parties and Personal Information collected by third parties is not governed by Dayforce’s Global Privacy Statement. We encourage you to read the Privacy Statements of these websites before transmitting any Personal Information to third parties.

Dayforce

We disclose Personal Information to Dayforce in limited circumstances:

Dayforce employee volunteers may reach out to the grant recipients to tell them they have been awarded a grant;
Information about grant awards limited to the grant number, grant recipient, and invoice is disclosed to Dayforce’s Accounts Payable who issues the grant payment;
Information relating to payroll donations made by Dayforce employees collected by Dayforce Cares is disclosed to Dayforce’s Payroll and Finance Department to deduct donations from employee paychecks.

Service Providers

We disclose Personal Information to companies or individuals that provide us with services such as creating and maintaining our databases. In addition, we may engage service providers to facilitate the provision of products or services to grant recipients. Service providers can only process Personal Information as instructed by Dayforce Cares.

Business Transition

In the event that Dayforce Cares, or any portion of our assets, are acquired, sold, or transferred, Dayforce Cares will disclose Personal Information with the company involved to complete the business transition, including at the negotiation stage.

Law Enforcement

We may report to law enforcement agencies any activities that we reasonably believe to be unlawful, or that we reasonably believe will aid a law enforcement investigation into unlawful activity. In addition, we reserve the right to release your Personal Information to law enforcement agencies if we determine, in our sole judgment, that either you have violated our policies, or the release of your Personal Information will protect the rights, property, or safety of you, Dayforce Cares, or another person.

Legal Process

We may disclose your Personal Information to others as required by law. This includes disclosing your Personal Information to governmental entities, or third parties in response to subpoenas, court orders, other legal process, or as we believe is necessary to exercise our legal rights, to defend against legal claims that have been brought against us, or to defend against possible legal claims that we determine in our sole discretion might be brought against us.

Cross Border Transfers

To run Dayforce Cares, we may store and process your Personal Information in any country where Dayforce Cares and authorized third parties operate. When we transfer your Personal Information in this manner across country borders, we implement adequate measures for its protection, and for compliance with applicable laws.

How Personal Information is Protected

Dayforce Cares has implemented policies and procedures to protect Personal Information. Dayforce Cares uses recognized industry-standard security safeguards appropriate to the sensitivity of Personal Information. Dayforce Cares reviews its security policies and procedures on a regular basis and updates them as needed to maintain their relevance. Dayforce Cares makes reasonable security arrangements to protect Personal Information from and against risks, such as loss or theft, as well as unauthorized access, collection, use, disclosure, copying, modification, disposal, and destruction. The methods of protection include physical measures, organizational measures, and technological measures. Dayforce Cares requires all third parties to whom it transfers Personal Information to maintain adequate safeguards in compliance with applicable laws and standards to protect Personal Information.

Retention of Personal Information

Dayforce Cares will retain your Personal Information for as long as necessary to fulfill the purpose for which it was collected or as required to comply with legal obligations and, thereafter, Dayforce Cares will securely delete the Personal Information. If there is any data that we are unable, for technical reasons, to delete entirely from our systems, we will put in place appropriate measures to prevent any further use of such data.

How to Exercise Your Rights

Dayforce Cares makes reasonable efforts to keep Personal Information as accurate, complete, and up-to-date as is necessary to fulfill the purposes for which the information is to be used. Unless Dayforce Cares is required by law to prohibit access, you can view and if necessary, update and correct your Personal Information. Depending on the jurisdiction in which you are, you may have additional rights such as the right to request deletion of your Personal Information, the right to restrict or object to processing your Personal Information by Dayforce Cares, or the right to transfer your Personal Information to another organization. Individuals can submit requests for any of these rights by using the information in the “How to Contact Dayforce Cares” section.

Note that, as required by law, we will require you to prove your identity. We may verify your identity by phone call or email. Depending on your request, we will ask for information such as your name and contact information. We may also ask you to provide a signed declaration confirming your identity. In some circumstances, you may designate an authorized agent to submit requests on your behalf by sending an email to the appropriate email address listed in the “How to Contact Dayforce Cares” section. We will require verification that you provided the authorized agent permission to make a request on your behalf.

Individuals can raise concerns or file complaints by sending an email to the appropriate email address listed in the “How to Contact Dayforce Cares” section. Dayforce Cares will investigate all complaints and take appropriate action to remedy any issues.

How to Contact Dayforce

If you have a concern about this Statement or the privacy practices of Dayforce Cares, please contact:

Dayforce Cares US
3311 E. Old Shakopee Road
Minneapolis, MN 55425

Email: [email protected]

Dayforce Cares CAN
4110 Yonge Street, 4th Floor
Toronto, ON M2P 2B7